Outlook: How to add signature on your email?

Outlook: How to add signature on your email?

In Outlook, one or more customized signatures can be generated for your email messages. Text, photos, your electronic business card, a logo, or even an image of your handwritten signature can be used in your signature. You can set up Outlook to automatically add signatures to all outgoing messages, or create your signature and add it on a case-by-case basis to the messages.

To create and add an email signature

  1. Open a new email message.

2. On the Message menu, select Signature Signatures.

Message option

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type the signature name.

4. Compose your signature under Edit Signature. You can alter fonts, font colours, sizes, and text alignment. Use Word to format your text if you want to create a better signature with bullets, tables, or borders, and then copy and paste the signature into the Edit signature box. One of our pre-designed templates can also be used for your signature. Download templates in Word, customise them with your personal information, and then in the Edit Signature box, copy and paste them.

Email signature


  • Use the mini formatting bar under Edit signature to add links and photos to your email signature, alter fonts and colours, and justify texts.
  • You can also add your signature to social media icons and links, or customise one of our pre-designed templates.

5. Under Choose default signature, set your signature options as follows:

Choose an email address to connect with a signature in the E-mail account drop-down box. For each email address, you may have different signatures.

If you want your signature added by default to all new messages, choose one of your signatures from the New Messages drop-down box. Select (none) if you don’t want to automatically apply a signature to new messages. This does not add a signature to any emails to which you respond or forward.

If you want your signature to appear in the messages that you respond to and forward, choose one of your signatures in the Replies/forwards drop-down. Otherwise, accept a default (none) option.

6. To save your new signature and return to your post, select OK. Even if you chose to extend the signature to all new messages, Outlook doesn’t add your new signature to a message you opened in Step 1. You’ll need to manually add a signature to this single message. A signature will be applied automatically to all future communications. To manually add a signature, select Signature from the Message menu and choose the signature you have just created.

To add a logo or image to your signature

If you have a business logo or a photo to add to your signature, use the steps below:

  1. Open a new message and then select Signature > Signatures.

2. In the Select Edit Signature box, select the signature to which you want to add a logo or photo.

3. Choose the Image icon, find the image file, and then select Insert.

4. To resize the image, right-click on the image, then select Picture. To resize your image, click the Size tab and use the options. Be sure to keep the Lock aspect ratio checkbox checked to maintain the picture proportions.

5. Select OK when you’re done, then select OK again to save the signature changes.

To Insert a signature manually

You can also manually insert a signature if you do not want to insert a signature for all new messages or responses and forwards.

  1. In your email message, on the Message tab, select Signature.

2. From the fly-out menu which appears, select your signature. You can use any of the signatures you’ve generated if you have more than one signature.

Outlook: How to add signature on your email?

Sakshi Sharmahttps://bioinformaticsindia.com
I am a Managing Partner at Bioinformatics India where I write blogs, look after all the partners, and manages the affiliates associated with the website.

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